Hey guy's some friends and I are throwing a softball tournament to raise some money for our entry fee's in tournaments next year. What I wanna do to attract more teams is give away free BBQ to the teams that enter so no one has to pay for concessions and stuff like that. My plan was to initially just charge $200 for the entry fee, then I came up with this idea about a Softball & BBQ bash where we could raise the entry fee to about $250-$275 per team to cover the meats and sides. My plan is to serve Ribs, Pulled Pork and chicken, as well as two or three sides. But charge for drinks. Also have a donation jar..which i'm sure people would donate since they are getting some good BBQ. Not only does this raise money but it also gives me practice to cook for 100+ people which I have never done before....so here are my questions.
1. Is $50-$75 enough money to buy enough food for 12-14 people. I can get spares between 1.69-2.29 a pound depending if they are on sale....I can get Butts for 1.69 a pound and leg quarters 40 pounds for $15.00?
2. Should I precook the pulled pork prior to the tournament and reheat day of....and how much pork should I buy for 100+ people...given the other things that we will be serving...same thing goes for ribs and chicken...how many racks should I buy, how much chicken?
3. What sides should we make....baked beans, tater salad???? Any others?
4. Is this even a good idea?
Thanks guy's and i look forward to hearing all the great responses and ideas.