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Tips For Bbq Fundraisers

By dwahl87, Jun 8, 2010 | |
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    Following is the tips potion of my RollCall Post after my first fundraiser.  I thought it may make a good Wiki for those wanting to try fundraisers on their own.  I know there are a ton of people much better than me at this...  so edit away and let's make this a nice little tutorial.

    This was a fundraiser for a missions trip for the church youth group.  We smoked 120 butts in 2 days time.  60 of them were for whole butts (delivered cold) and the rest we pulled for a church lunch and a by-the-pound sale.  Here is a bulleted list of some pointers for those who may be interested in doing the same thing.
    • Need a smoker?  Ask around.  I borrowed a smoker from one of the parents at the church who had his built a few years back.  He is in medical sales and Smokes BBQ for his customers (doctors) as a service when they want to run fundraisers.  Needless to say he has a successful sales practice.  The smoker is a 4X4 Steel “House” mounted to a trailer.  It has 4 racks and we were able to fit 57 6-9 pound butts on it.  If you borrow, arrange a time to help the lender with one of his smokes first to find your way around.
    • Plan, Plan, Plan.  In my case the youth pastor had his group pre-sell tickets, and we had a good idea of how many we were going to do…but there is a lot to think about.  When will you smoke them?  Will they be cold or hot when delivered?  Are you going to finish in church ovens?  Does the church have ovens?  Should you move the smoker to a parking lot that isn’t the church’s so that you won’t feel guilty having a beer?  Very important stuff.  Seriously, you might feel like a dork putting everything In a spreadsheet, but the fact is that people will be expecting something good for their ~$30 butt…  so make sure it is good.
    • Get lots of help.  I made a mistake the first night and sent everyone home.  I almost went stir crazy worrying over all of the details and whether it was cooking, etc.  The best thing to do is to have a few guys hang out with you and then sleep in shifts.  Also, make sure there are plenty of people around any time you are prepping, loading or unloading meat.
    • Make some sauce.  There is a good bit of downtime, and the youth have a tendency to wander when they are supposed to be working…so put them to work.  We made and sold some sauce as well.  Our pastor is a BBQ guy and he made some and called it “Rev Sauce”.  Label your containers with the cheap Avery labels and put the church website address on them.  We did this for our butts and by-the-pound too and included reheating instructions.
    • Do a lunch…you will sell more.  We scheduled the pre-sale pickup to be after church, and we scheduled a free lunch the same day for the congregation (Make it free and accept donations…trust me, you will make more that way).  We were a little nervous about the by-the-pound sales because we sort of had to guess.  But here is what happened…  Everyone who had not pre-ordered got one taste of the amazing “Q” and went straight to the table for the by-the pound stuff.
    • Make some naked.  One thing I didn’t do is make any “naked” butts…  and for that we lost a few customers.  Some people have allergies or cannot have salt, etc…  so throw a few naked butts on there to allow for that.
    • And the final tip...  Give 10% of everything you earn to a worthy cause and give thanks to the Lord for all that he has given you.

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  1. smokin sid
    Wow! that was a lot of meat you smoked!
    My son's FFA chapter dose a wonderful drive-thru Tri-tip dinner fundraiser every year.
    You get a nice chunk of BBQ Tri-tip,dinner rolls,Salad with dressing and beans.
    One of the advisers has the rig and he dose the cooking, the students sell tickets and box the food to be picked up. All you have to do is go through their drive-through and hand them your ticket,they hand you your dinner all boxed up,your set and ready to go. They have done very well with this fundraiser. Our family looks forward to it every year.  
       I also helped with a BBQ Chicken dinners to go at the church I attend.
    My family owns a Big John Charcoal grill we loaned for the event and also did all the grilling. It was a lot of fun. Hope this helps with your fundraiser ideas.
                                                                         
                                                                               Smokin Sid